By Kanika Sharma, inspired by The Lazy Project Manager (Infinite Ideas 2009) by Peter Taylor – see more information at www.thelazyprojectmanager.com
A manager plays a crucial role in the success or failure of a project. Their effectiveness and proactive approach can elevate a project to great heights, while their negligence and inertia can lead to its downfall.
For those who may consider themselves lazy when it comes to project management, there is good news. Have you ever heard of productive laziness? By implementing simple yet effective techniques, you can achieve project goals while staying comfortable in your chair. Remember the words of Robert Heinlein: “Progress isn’t made by early risers. It’s made by lazy men trying to find easier ways to do something.”
Here are five ways to be productively lazy.
1. Start with the 80-20 Rule
The Pareto Principle, also known as the 80-20 rule, can be a game-changer for lazy managers. This principle suggests that 80% of results come from 20% of causes. For example, a majority of sales in a company may come from a small number of customers rather than the entire customer base. Focus your time and energy on the most profitable 20% as they are the key drivers of success.
2. Delegate the Smart Way
Delegation is an art that requires careful planning and execution. Clearly define tasks and their goals, authorize team members with the necessary authority, and monitor progress without micromanaging. Choose the right individuals for each task based on their skills and expertise, and remember to appreciate and reward their efforts.
3. Automate Your Workflow
Utilize tools and technologies to automate repetitive tasks and streamline workflow. Online work management software can facilitate real-time data access and communication, leading to increased efficiency and reduced errors. Stay updated on project progress even when away from the office by using project management apps on mobile devices.
4. Plan Ahead
Effective planning is essential for smooth project execution. Anticipate future tasks and goals to keep operations running smoothly. Ensure that team members are aware of their responsibilities and monitor progress to ensure alignment with objectives.
5. Do a Few Things Well
Focusing on quality over quantity, dedicate your peak productivity hours to tasks that require your full attention. Identify the times when you are most focused and productive, whether it’s early in the morning or late at night, and capitalize on these hours to accomplish more.
Incorporating these strategies of smart laziness into your daily routine can help you enjoy the benefits of relaxation without compromising productivity at work.
